Services Provided

FF&E

• Review with designer and client the FF&E specifications and requirements.
• Establish requirements & produce co-ordinated program.
• Classification of areas of responsibility of FF&E items.
• Produce schedule of all FF&E items with full specifications.
• Establish prequalification and suppliers.
• Issue of formal tender documentation and bills of quantity.
• Evaluate priced tenders.
• Award letters of intent.
• Organisation and submission of samples for approval by all parties to include owner and operator.
• Establish terms, conditions and warranties.
• Production of contracts & Purchase Orders.
• Submission of regular update reports.
• Coordinate supplier visits to site and client visits to manufacturer.
• Appointment of quality control and inspection monitoring team.
• Schedule for airfreight, sea freight and road transport.
• Establishment or warehouse facilities and consolidation of FF&E site location coordinated with main contractor.
• Freight to site and insurances checked.
• Damages report compiled.

OS&E

• Receive Requirements and overall budget from client
• Individually price/budget items.
• Pre qualify suppliers.
• Produce procurement schedule & tender document.
• Arrange samples presentations for:
o China
o Silver
o Glass
o Linen
• Co-ordinate with designer for uniforms.
• Tender packages for major items.
• Quotations for secondary items.
• F&B equipment and accessories.
• Housekeeping equipment and accessories.
• Front Office equipment and accessories.
• Engineering equipment and accessories.
• Recreational equipment and accessories.
• Issue of pre-purchase spreadsheet with actuals against budget.
• Production of Purchase Orders.
• Quality control / expediting deliveries and progress spreadsheet / visits to manufacturers to inspect goods.
• Co-ordinate freight and receiving on site.
• Supervise positioning of goods in location.
• Handover manuals, specifying suppliers and costs for hotel purchasing department use.
• Prepare manual of specifications, price and source of items purchased.

This leaves the client and operator with a fully documented record for direct repeat purchasing post opening.

All of the above procedures are summarised in weekly progress and monthly financial accounts which are comprehensive and available for audit by the client.

Installation

• Ascertain access and delivery routes.
• Phase transport and installation team to contract programme.
• Provide logistics report.
• Co-ordinate carpet installation.
• Co-ordinate delivery and fit curtains.
• Co-ordinate installation of beds.
• Co-ordinate installation of headboards, case goods and upholstery.
• Co-ordinate installation of place lamps, TV’s and accessories.
• Co-ordinate installation of hang artwork and mirrors.
• Remove packing materials / rubbish off site.
• Snagging.
• Hand over to client.

Warehousing

• Research road links from site to an acceptable radius.
• Shortlist warehouses and run road tests to site.
• Establish warehouse and transport company.
• Hotel Buyer supervisor to warehouse to establish receiving/despatch procedure.
• Operation and reporting of above procedure throughout period designated by owner / operator / contractor completion plan.